Privacy at Hollowridgefield
Privacy policy and data practices
This Privacy Policy explains how Hollowridgefield collects, uses, discloses, and protects personal information when you visit our website or request services. We process data to provide research, advisory services, and to communicate with clients and prospects. We respect your privacy and handle personal information in line with applicable privacy laws. If you have questions about how we handle your data, contact us using the details below. This policy applies to information collected online and via forms, emails, calls, and meetings initiated through the site.
1. Information we collect
We collect information you provide directly when you contact us, request a proposal, subscribe to updates, or use interactive tools. This includes name, email address, phone number, company name, job title, and message content. For clients and prospects we may retain project-related documents, engagement agreements, and records of communications required to deliver services. We also collect certain technical data automatically when you visit the website, such as IP address, browser type, device details, and pages visited. We do not collect sensitive personal data unless you provide it voluntarily and with explicit instruction. We limit collection to what is necessary for the stated purpose.
2. How we use information - Purposes and legal grounds
We use personal information to respond to inquiries, provide quotes and proposals, manage client relationships, and deliver contracted services. Contact details are used for scheduling consultations, sending reports, and administrative communications. Technical data supports website operation, security, and performance improvements. Where applicable, we process data based on contractual necessity to perform services you requested, on legal obligations, or on our legitimate interests such as maintaining platform security, preventing fraud, and improving our research delivery. When we rely on legitimate interests, we balance our needs with your privacy rights and provide mechanisms to opt out of non-essential communications. We do not sell personal information to third parties.
3. Cookies and tracking technologies
Our website uses cookies and similar technologies to support essential site functionality, remember preferences, and analyze usage for improvements. Essential cookies enable navigation and secure access to features. Non-essential cookies provide analytics and may be used to tailor content. The cookie consent control displayed on the site allows you to accept or reject non-essential cookies. You can also manage cookie preferences within your browser settings - you may block or delete cookies, but that can affect site functionality. We do not use cookies to collect highly sensitive personal data. Third-party analytics providers may collect aggregated information; their privacy practices and opt-out options are available from those providers.
4. Data sharing, retention, and security
We share personal information with service providers who perform functions on our behalf, such as secure cloud hosting, analytics, payment processing, and client relationship management. These providers are contractually required to protect information and use it only for permitted purposes. We may disclose information when required by law or to respond to legal process. We retain personal data only as long as necessary to fulfill the purposes described and to meet legal or regulatory obligations. We apply administrative, technical, and physical safeguards in line with industry standards to protect personal information. No method of transmission or storage is completely secure, but we maintain controls designed to reduce risk and review them regularly. If a data breach occurs, we will take steps required by law and notify affected parties when appropriate.
5. Your rights and choices
Depending on jurisdiction, you may have rights to access, correct, or delete personal information we hold about you, to restrict or object to certain processing, and to request portability of data. You may opt out of marketing communications at any time by following unsubscribe instructions in messages or contacting us directly. For cookie preferences, use the consent control or your browser settings. To exercise rights or for specific requests, contact our Data Protection Lead using the details below. We will respond within the timeframes required by applicable law and may need to verify your identity before processing certain requests. Where we rely on consent, you may withdraw consent at any time without affecting processing already carried out under consent.
6. Contact, updates, and effective date
If you have questions, requests, or concerns about this Privacy Policy, contact Hollowridgefield - Data Protection Lead at [email protected] or by mail at 58 West 38th Street, 10th Floor, New York, NY 10018, United States. Phone: +1 (212) 555-0147. This policy is effective as of January 1, 2026 and may be updated periodically to reflect legal or operational changes. Material changes will be posted with an updated effective date. We encourage you to review this page regularly for the latest information on our privacy practices.